Document management, reimagined
Ditch the folders. Upgrade to Hivebase.
A dynamic, multi-attribute plan room — every drawing, spec and site document in one cloud-ready location, one click away.
The problem
Why generic file storage holds teams back.
Traditional document storage and generic file shares were built to hold files — not to make them findable, shareable and connected across every project you run.
- Folder structures lock you into one way of organizing — you can’t pivot by project, year or attribute
- Search rarely reaches inside file contents
- Projects stay siloed, so cross-project insight is hard to pull
- External sharing often runs into IT restrictions
- Most general-purpose tools lack interactive maps, full activity logs and real metadata support
Built for plan rooms, not just folders
A plan room, not a folder tree.
Traditional file storage
- Static folder hierarchy
- One file searched at a time
- Restricted external sharing
- No visual browsing
- Minimal metadata
- Limited audit trails
- No built-in OCR
- Manual QR workarounds
Hivebase
- Dynamic, multi-attribute navigation
- Search across all projects and file contents
- Secure, controlled external collaboration
- Interactive maps and visual project navigation
- Fully customizable tagging, attributes and filters
- Full activity history and compliance tracking
- AI-augmented OCR — every file, image and scan indexed and searchable
- Built-in shareable QR codes to a facility, project or file
For SD72, one of the most significant benefits of Hivebase has been the simplicity and speed it brings to our daily operations.
Our team can access critical files anytime, anywhere, with just a click. This has virtually eliminated the time we used to spend searching for drawings, designs, or project documents, and it's made our workflows far more efficient.
Hivebase has also strengthened how we collaborate with external partners. Being able to instantly share links with engineers, consultants, and contractors during site visits means they can quickly locate the information they need without delays. It's reduced follow-up questions, minimized back-and-forth emails, and helped keep projects moving without unnecessary interruptions.
Overall, Hivebase has become a major time saver for our department. Having a single, reliable repository for all SD72 site documents and school-specific project information has noticeably improved consistency, coordination, and decision-making across our capital projects and maintenance tasks. It's a tool that genuinely elevates how we work.